When planning an outdoor event, it is important to devote enough time to the process of hiring site services for the duration. The services you provide for staff and visitors to your event could make or break its success, so it should never be a mere afterthought. Think about the specific needs everyone attending your event will have – there are, of course, some universal needs that must be catered for – and do all you can to accommodate them. Here are the top 3 reasons why you need to be hiring site services for your outdoor event.
Sanitation
When you put a large number of people in one place, sanitation becomes a key consideration. Put lots of people together in a large outdoor venue for an extended period of time and they will produce litter and plenty of human waste. Without bins, toilets, sinks and even showers (for longer events) you could be in for a very, very dirty affair. As an event organizer, it is your responsibility to ensure people attending your event, both staff and visitors, have all the facilities they need to mitigate the inevitable waste that will be produced.
Take heed of projections for how many visitors you will have, because this will dictate the quantity of facilities you will require. You should provide enough portaloos, and enough sinks to supplement them. There should be as many bins as possible to minimize litter, and if people are staying overnight they will require facilities like showers for their hygiene. Sanitation is fundamental to a successful event, and hiring site services is the only way to maintain it.
Legal requirements
Hiring site services is a necessity to ensure you meet all the legal requirements for an event. There are regulations in place to ensure event organizers provide enough facilities like toilets and sinks at their events. It is also your responsibility to provide the necessary facilities to manage litter, with obligations to meet minimum recycling requirements as appropriate. And the regulations that apply to you as event organizer also extend to ensuring the health and safety of all attendees.
Illness and injury are real possibilities at outdoor events, particularly if visitors will be drinking alcohol. You can put every safety measure in place under the sun, but nothing can guarantee there won’t be accidents or incidents of illness. The onus is on you to ensure there are first aid facilities on site, with designated facilities and plans in place for emergencies. Failing to meet the legal requirements of planning an outdoor event could have dire consequences for you and your attendees.
Providing a great experience
Ultimately, your reason for hosting an outdoor event is to provide the best experience possible for all involved. Whatever entertainment, amusements, food and other activities your event involves, you must meet the basic needs of all involved by hiring site services if you are to guarantee a great experience. This means providing everything we’ve already covered for visitors, but it also means providing facilities for event staff.
There will need to be staff stations, temporary management offices and designated staff break areas to ensure all operations run smoothly and staff feel happy when working and during their time off. Make sure you provide adequate facilities to meet all the needs of your staff, as well as your visitors, to provide the best experience possible for everyone.
Outdoor events often lack things like electricity and basic facilities, so hiring site services is a fundamental part of event planning. Ultimately, you want your event to be a success, and with the necessary site services secured and placed in your event, you will maximize your chances of this happening.
