Everything You Need to Know About the 3-2-1 Data Backup Rule

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Last Updated: Apr 10, 2019

Using the power of technology is a great way for a business to create a competitive edge. While using cloud-based software and other state-of-the-art techs can be beneficial, there are also a number of risks involved. Each year, thousands of businesses have their sensitive data compromised.

Nearly 93 percent of the malware used to carry out these data hacks is delivered via email. Finding ways to protect your data is something you should view as a priority.

For years, business owners and tech entrepreneurs have used the power and convenience of online backups to secure their data. In order to use backup technology, you need to become familiar with a few basic ground rules.

Read below to find out more about the 3 2 1 backup rule and how it can benefit your business.

Keeping Three Copies of Your Data is a Good Idea

Preparing for the worst and hoping for the best is a philosophy most business owners abide by. Natural disasters can throw your business into a tailspin. This is why you need to make sure you have multiple copies of your data on file.

Most IT professionals recommend that you have at least three copies of your sensitive data in place. Simply having one backup in place opens you up to a variety of problems. If a disgruntled employee wants to do damage before they leave for good, they may try to delete the one backup you have in place.

If this happens, you will be unable to carry on with business as usual. The best way to avoid these disastrous situations is by establishing a number of different backups. The more backups you have in place, the easier it will be for you to bounce back following a natural disaster or a malicious deletion situation.

Have Two Backups on Various Devices and Media Storage Units

One of the biggest mistakes most business owners make when it comes to onsite data backups is putting too much confidence in the storage devices they use. Over time, external hard drives and other backup devices will fail. If you are not prepared for these inevitable failures, it is only a matter of time before you lose a lot of sensitive data.

This is why having two different types of storage devices for the same data is a good idea. While investing in multiple storage devices may be expensive, it is definitely worth the investment. Using both cloud-based and physical storage solutions will help you avoid losing sensitive data.

Storage Device

You Need at Least One Offsite Backup

Keeping all of your data backup solutions in one place is a recipe for disaster. If your building is flooded or experiences a widespread fire, all of the data storage devices you have will be destroyed.

Avoiding this type of disaster is easy when keeping at least one backup offsite. Whether this is a physical storage device you keep at home or a cloud-based solution, having this offsite backup can be a lifesaver.

Often times, business owners will use cloud-based data backups because they are cheap and extremely effective. Consulting with an IT professional is the best way to get the right cloud-based storage solution chosen.


Don’t Ignore the Need For Secure Data Storage

The biggest mistake you can make as a business owner is ignoring the need for better data storage solutions. The longer you wait to get better data storage solutions in place, the higher the risk will become of you losing sensitive data. With the help of an IT professional, protecting your sensitive data will be much easier.

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